The above example should give you an address that looks like this:īill GatesCEOMicrosoft CorporationOne Microsoft WayRedmond, WA 98052 You can now use the Insert Address button to test your new AddressLayout. To save an AutoText entry in Word 97 or Word 2000/2002/2003, choose Insert | AutoText | New, enter "AddressLayout" as the name, then click OK. To save an AutoText entry in Word 7.0, choose Edit | AutoText, enter the Name as "AddressLayout," then click Add. Now, select the entire layout, and save it as an AutoText entry with the name "AddressLayout," taking care to use exactly that spelling and capitalization. Make sure you include spaces and punctuation where you want them to appear in the address. If you want to add the job title and company name to the layout and remove the country name, type (or copy and paste) this into Word, with a carriage return after each line:
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Subject (by default, First Last Middle Suffix) (OAB)įirst Last or Last, First (PAB, depending on setting)įull address, including country only if it's not your ownĪn example is the easiest way to show how to create a new layout. The following table lists each field you can use, indicates whether it applies to addresses from the Personal Address Book (PAB) or Outlook Contacts (OAB) and lists the corresponding field name in the OAB and PAB.įields marked with an asterisk (*) may work only in Word 2000. (If you have a non-English version of Word, see Non-English Word below.) To add, remove or rearrange fields, create a new layout in a Word document, then save it as a new AutoText entry named AddressLayout. Test it by using the Insert Address button to insert an address from your Address Book. Word includes a default AddressLayout entry that you can't see or edit directly. The Insert Address button makes it easy to add an address to any document. Drag that command to any toolbar currently displayed in Word. Near the bottom of the Commands list, you'll find Address Book.In Word, choose View | Toolbars | Customize, then switch to the Commands tab.If you're going to add address information to documents frequently, having a button available will make it easier. To do this, transfer a copy of the Normal.dot or Normal.dotm file to the corresponding folder on the other computer.Word 7.0 includes an Insert Address button on its Standard toolbar, but newer versions of Word don't add the button to the Toolbar or ribbon. Keep in mind that this will wipe out any AutoCorrect entries you have previously created on the new computer.Īfter transferring the unformatted entries to the new computer, move the formatted entries. Once you locate the Autocorrect List files on the old computer, copy them onto a USB drive or server and then copy them to the same location within Word on the new computer.
Users with older versions of the program might try going down the path of /Library/Preferences/Microsoft instead. On a Mac, select your user folder and then go to /Library/Application Support/Microsoft/Office/Preferences/Office 2011.
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On a Windows PC, try looking in C:\Documents and Settings\username\Application Data\Microsoft\Office or try entering the %AppData%\Microsoft\Office shortcut in the Windows Explorer (or File Explorer in Windows 10) address bar. The exact location of these files varies based on the computer system and the version of Word you have been using.
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